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PRONETS BLOG
 
10 Easy Ways to Eliminate Email Overload Print E-mail
Thursday, 02 August 2012 07:52

emailguy1. Get a good spam filter. Even if it saves you just 10 minutes a day, that adds up to over 59 hours a year. We offer one for just one dollar a day!

2. Cancel subscriptions to unwanted mailing list, and opt-out of legitimate e-zines. But be careful! Trying to opt out of spam emails will only alert the sender that they have a live address. Also, make sure you are careful to check the "unsubscribe" or "opt-out" box when purchasing items online.

3. Ask your friends to remove you from joke groups or chain messages. Simply explain your situation and, if they are good friends, they'll take you of their message group.

4. Don't post or publish your e-mail on websites. Spammers will steal it and put it on their lists.

5. Don't respond to every e-mail you receive. Yes it's okay NOT to respond to some emails. If it's a group email, don't respond with "okay" or ":)" – it's not necessary unless the sender is specifically asking you a question or requesting a response.

6. Be succinct. Restrict your messages to a few sentences. If you can't, pick up the phone or talk in person. This will avoid the back-and-forth of e-mail conversation.

7. Take advantage of subject lines. If possible, put your question in the subject line, or your message. If that' not possible, make your subject line very descriptive so the recipient knows what your message is about. Here's another tip; create a set of codes with your coworkers and place them in the subject line to help them process and prioritize messages. For example, use "FYI" for informational messages. Use "AR" for action required and "URG'" for urgent messages.

8. Block time to answer your email and fight the temptation to check your email every few minutes. You will save yourself a lot of time and be far more productive.

9. Respond to messages when you open them so you only read them once. If the email requires an action step, schedule the action step and delete it from your inbox.

10. Set time aside in the morning and he evening to process your inbox. Shoot for a completely empty inbox. File message you need to keep and set reminders for messages that require you to follow up.

 
 
How to Clean Up Your Computer Print E-mail
Tuesday, 31 July 2012 12:44

germABC news reported that a study in England revealed that the average office keyboard had bacteria and germ levels up to five times higher than those commonly found on a toilet seat.

The study, headed up by Dr. James Francis, a British microbiologist, took culture samples from 33 office keyboards in London, and compared these samples to swabs taken from toilet seats in the same office buildings, containing nasty germs such as e-coli and staph bacteria. Kinda gives new meaning to the term, "computer virus!" So how do you not only disinfect your keyboard but also get those annoying smudges and fingerprints off your monitor?

Here are a few tips:

  • Turn off the monitor. It's not required, but it makes smudges and smears easier to see.
  • Use compressed air to get rid of light and dust buildup in your keyboard and screen. Never use a dish rag or paper towel to clean your monitor since they can scratch the screen; and you never want to use water on our keyboard!
  • Don't use products with ethyl, alcohol, or ammonia based products to clean your monitor. Products like Windex can yellow flat-screen or laptop monitors. Instead, use a cleaning product that is designed for monitors and use a lint-free cloth designed for the job. Note: Each monitor manufacturer has its own special instructions for cleaning so make sure you read what those are before attempting to clean up anything.
  • Lightly moisten your cloth with rubbing alcohol or cleaning solution to wipe off your mouse or keyboard areas. Never apply the liquid directly to the screen, keyboard or other electronic parts.
  • A Q-tip dipped in alcohol will quickly clean your keyboard. Just make sure you don't drip the liquid down between the keys.
 
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